From the buying centre to the finance office, KofiTrack covers every step of running a coffee factory or cooperative — built specifically around how Kenyan factories actually operate.
Register every farmer once with their registration number, name, and contact details, and KofiTrack keeps a complete, searchable record for as long as they deliver to your factory. Clerks can pull up any member in seconds during a busy delivery rush, and managers can see a farmer's full season history — every delivery, every payment, every advance — without digging through paper files.
Record cherry and mbuni deliveries the moment they happen, straight from the clerk's phone at the buying centre. Each entry is checked and saved immediately, so the farmer's running balance is always accurate and there is never a gap between what was delivered and what was recorded.
Process payments for an entire season or buying period in organised batches instead of one farmer at a time. KofiTrack calculates what each member is owed based on their verified deliveries, lets you review the batch before it's finalised, and keeps a permanent record of exactly what was paid and when.
Issue advances to farmers ahead of the season and let KofiTrack automatically deduct repayments from future delivery earnings. You always know exactly how much each member has outstanding, and farmers can see their advance balance on their printed receipts — no manual tracking required.
Keep farmers informed without needing a smartphone or internet connection on their end. KofiTrack can send SMS updates for deliveries, payments, and important factory announcements directly to a farmer's phone, building trust through transparency.
Cooperative societies that operate several factories can manage all of them from one KofiTrack account. Each factory's members, deliveries, and balances stay completely separate, while directors and society managers get a consolidated view across every site they run.
Buying centres in rural areas don't always have reliable signal. The KofiTrack clerk app keeps working when the connection drops — deliveries are recorded locally and synced automatically the moment the device reconnects, so a weak network never stops a queue from moving.
Connect a low-cost Bluetooth thermal printer and KofiTrack prints a clean, professional receipt automatically after every transaction. Add your factory's logo, address, and phone number so every receipt reinforces your brand instead of a hard-to-read carbon copy.
Start your 14-day free trial and have your first deliveries recorded digitally today.