Record every cherry and mbuni delivery the moment it happens — accurately, in real time, even at buying centres with no reliable signal.
The delivery record is the foundation of everything else a coffee factory does. Every payment, every balance, and every dispute traces back to whether the original delivery was recorded correctly. Get that single step wrong, and the error follows a farmer’s account for the rest of the season.
Writing deliveries into a paper register by hand is slow, and it’s the moment most factory disputes are born. A clerk under pressure during a busy delivery rush can transpose a number, misread handwriting later, or simply run out of time to total a farmer’s running balance correctly. None of these are careless mistakes — they’re what happens when manual record-keeping meets a long queue.
Without real-time checks, there’s also nothing stopping a sale from being recorded that exceeds what a farmer actually delivered. The factory absorbs that loss, and it’s usually only discovered when the books are reconciled — long after it can be corrected easily.
A clerk searches for the farmer by registration number on the KofiTrack mobile app, enters the delivered weight and grade — cherry or mbuni — and the system saves it immediately. The farmer’s cumulative balance updates the same instant, and a receipt prints automatically if a Bluetooth printer is connected. There’s no separate step to “total up” later; the total is always already correct.
Every entry is validated on the server before it’s accepted, so a delivery can never push a farmer’s account into a state that doesn’t match reality. This is the same safeguard that underpins KofiTrack’s broader farmer payment management — accurate deliveries lead directly to accurate payments.
Many buying centres sit in areas where mobile signal comes and goes. KofiTrack’s clerk app keeps recording deliveries locally even when the connection drops, then syncs everything automatically the moment the device reconnects. The queue never has to stop moving just because the network did.
Once a delivery is recorded, it’s instantly visible to factory managers on the web dashboard — no waiting for someone to bring in the day’s paperwork. This is the core of how KofiTrack functions as a complete factory management system, not just a delivery log.
Yes. The KofiTrack clerk app records deliveries locally even when there’s no signal, then syncs automatically once the device reconnects — nothing is lost or delayed.
Every delivery is checked against a farmer’s real, verified balance on the server before it’s saved. A clerk physically cannot record a sale that exceeds what a farmer has actually delivered.
Yes. KofiTrack records grading at the point of delivery, so cherry and mbuni volumes are tracked and reported separately throughout the season.
Farmers receive a printed receipt after every delivery showing their updated totals, and factory staff can pull up a farmer’s complete season history in seconds if there’s ever a question.
Start your 14-day free trial and record your next delivery digitally.