Calculate accurate payments straight from verified deliveries, track advances automatically, and give farmers a record they can trust.
A farmer payment management system calculates what each member of a coffee factory or cooperative is owed, based on what they actually delivered, and keeps a clear record of advances and repayments along the way. It’s the part of factory operations where small errors cause the most damage — because it’s the moment a farmer either trusts the factory or stops trusting it.
When payments are calculated by hand from a paper delivery register, the same problems show up season after season: totals that don’t match what a farmer remembers delivering, advances that get forgotten or double-counted, and payment days that take far longer than they should because every calculation has to be checked and re-checked manually.
These aren’t signs of carelessness — they’re the predictable result of doing arithmetic for hundreds of farmers by hand, often under time pressure. The cost is real: disputes that damage trust, and staff time spent reconciling instead of serving farmers.
KofiTrack starts from the same verified delivery records a farmer already received a receipt for. When it’s time to pay, you process an entire buying period as a payment batch: KofiTrack totals each member’s deliveries, applies their actual grading and rates, and calculates exactly what’s owed — reviewable before anything is finalised, and permanently recorded afterward.
Many cooperatives issue advances to farmers ahead of the season. KofiTrack records each advance against the farmer’s account and automatically deducts repayments from their future delivery earnings, so nobody has to track outstanding advances in a separate notebook. The current balance is always visible to factory staff, and reflected on the farmer’s receipt.
Every payment connects back to a printed receipt the farmer already holds. Because the payment system and the factory management system share the same underlying records, there’s no gap between what a farmer was told at delivery and what they’re paid weeks later — which is usually where disputes start.
KofiTrack totals a farmer’s verified deliveries for the payment period and automatically deducts any outstanding advances, so the final amount reflects exactly what was delivered and what’s already been advanced.
Yes. Payment batches let you process an entire season or buying period at once, with a chance to review the batch before it’s finalised and a permanent record of exactly what was paid.
Advances are recorded against a farmer’s account and repaid automatically from future delivery earnings, so you always know each member’s outstanding balance without tracking it manually.
Because every payment traces back to the same verified delivery records a farmer already received a receipt for, there’s nothing left to argue about — the numbers match what actually happened at the buying centre.
Start your 14-day free trial and run your next payment batch from verified delivery data.